Virtual Board Meetings can be a fantastic alternative to face-to-face meetings. They are an easy and flexible way for nonprofits, to engage with their directors and boards. However, the transition from in-person meetings to virtual meetings could present problems and drawbacks. To ensure an https://www.whichboardroom.com/boardmaps-vs-boardable-board-management-software/ efficient and engaging board meeting, leaders of nonprofit organizations should adhere to a few rules to ensure that everything runs smoothly.

Keep the meeting focused on the agenda.

When you conduct a virtual meeting it’s easy for participants to drift off topic or lose interest in the discussion. It’s crucial that the participants remain focused on the agenda, and that board members do not stray from the content. It’s also beneficial for organizations to record their virtual meetings and distribute minutes of meetings following each meeting’s conclusion.

Increase Attendee Engagement

It is essential that nonprofits maintain a high level board member involvement as they change to a digital format. Meetings can be tense and awkward when attendees struggle to connect with one other over a digital platform. To avoid this, the chair of the board must set the tone and mood for every meeting. They should also set rules for participation and communication.

One of the biggest hurdles with virtual meetings is avoiding the most dreaded “zoom fatigue”. Too long meetings can make attendees feel mentally exhausted and disconnected. To cut down on the length of a virtual meeting and to help attendees stay engaged it is vital that presenters narrate their slides and videos prior to when the meeting begins and encourage attendees to take brief breaks in between each session.